How To Find And Delete In Excel

Contextures

Excel Observe and Replace

Examples show how to utilize the Find and Replace commands to find text in a worksheet or workbook, or supersede text with other text, or no text.

Video: Detect All and Delete Rows

In this video, yous'll see how to select several rows that contain similar data, and delete them all at the same time, with the Find All and Delete Canvas Rows commands. There are written steps below the video

Find All and Delete Rows

There is a Find All button in the Find dialog box, that lets you select several cells that contain similar data. Once the cells are selected, you can delete them all at the same fourth dimension, with the Delete Sheet Rows commands. In this case, we'll delete all the rows that contain the discussion "paper" in column B.

Follow these steps to find and delete, or sentinel the video in the previous section:

Select column B, so the Notice control will be limited to that column. (NOTE: You could select columns B and C, to notice paper in either of those columns. Or, select a single cell on the canvass, to observe paper anywhere on the sheet.)
To open the Find dialog box, press Ctrl + F (or click the Ribbon's Domicile tab, and so click Find & Select, and click Discover)
In the Notice box, type the word paper -- we are non concerned near upper or lower case, then the discussion tin can be typed in all lower instance
Click the Detect All button, and a list of cells appears, below the Find All button, with the first item selected. That jail cell is selected on the worksheet

Find All button

To select all the items in the listing, press Ctrl + A -- all the listed cells volition also be selected on the worksheet

Select all items in Find All list

Close the Notice dialog box
With the cells nonetheless selected, click the Home tab on the Ribbon, and click the pointer for the Delete commands
Click Delete Canvass Rows

Delete Sheet Rows

All the rows for the selected cells are deleted, without a confirmation message.
NOTE: you could Disengage, immediately later on deleting the rows, if you change your mind almost deleting them.

Video: Find and Supercede With Wildcards

In this video, you'll come across how to use the * wildcard with the Find and Replace commands, to clean upward the names in a contact listing. There are written steps, and the full transcript below the video.

Video Timeline

00:00 List of Names to Make clean Up
01:02 Make a Backup of Data
01:thirty Remove Colons and Text
02:30 Remove Hyphens and Text
03:00 Remove OF and Text

List of Names to Make clean Up

In this example, there is a contact list in Excel, and we demand to make clean up a column of text, past doing the following:

Remove all text Later a colon ":", including the colon
Remove all text Earlier whatever instance of "of" Eastward.yard., "Law Offices of "
Remove all text AFTER a dash (hyphen) "-", including the dash

List of Names to Clean Up

Find and Supersede With Wildcards

To make clean up the list, I'll utilise the Find and Replace feature in Excel.

I'll practice the cleanup in three steps, using an asterisk (*) wildcard in the Find string.

The * wildcard represents any number of characters, including nil characters
Yous can employ the wildcard anywhere in the Observe string
You cannot use the wildcard in the Supervene upon string

i) Discover and Replace Colons and Text After

Starting time, I want to remove any colon, and all the characters subsequently the colon.

Select column A
To open up the Find and Replace window, press the keyboard shortcut Ctrl + H
In the Notice What box, type a colon and an asterisk: :*
Go out the Supersede With box empty, because you want to remove the characters, and not replace them with anything
Click Replace All

Find and Replace colon wildcard

2) Find and Replace Hyphens, Spaces and Text

Next, I want to remove any to remove hyphens, and any text afterwards them. I want to remove the infinite before the hypen too, then include that in the Find box.

In the Find What box, type a space and hyphen, followed by an asterisk: [space]-*
Leave the Supervene upon With box empty
Click Supersede All

3) Find and Replace "of" and Text Before

Finally, I followed the aforementioned steps to remove the give-and-take "of", and any text before it.

Nosotros don't want to remove names that contain "of", and then be sure to include infinite characters before and afterward the "of"

In the Find What box, type an asterisk, followed by a infinite, "of" and another space :
- * of
Go out the Replace With box empty
Click Replace All

Cleaned Upwardly List of Names

Afterwards those 3 unproblematic steps of finding and replacing, the text is cleaned upward, and you can run across the results in the screen shot below..

NOTE: If y'all need to practice this type of cleanup oft, you could create a macro to do the steps. Withal, for a i-off job, this is a quick way to clean things up

List of Names afterCleanup

Video Transcript: Find & Supercede With Wildcards

Return to video

Here is the full transcript for the video: Detect and Supervene upon with Wildcards

List of Names to Clean Upwards

I've been given a list of names to clean up in Excel, and this is but a pocket-sized sample of a long listing. These are all fake names, just we'll run into how you can remove text, either before or after a specific character or string of characters.

In this cavalcade, we want to become rid of anything that's after a colon. So here'southward the name of a police house, a colon, so the name of an individual there.

Then we want to remove the colon and anything after that. And there's another example here.

There are also a few that have a hyphen. Once again, we want to remove the hyphen and anything after it. We also want to remove the space before the hyphen.

And the third thing we desire to practice is observe whatever that take the word of remove that give-and-take, the space after it, and annihilation before that.

Then we accept law office of, police offices of, and the police force role of. Nosotros also have someone with OF in their proper name, and we want to brand sure that doesn't get afflicted.

Make a Backup of Data

Before I make any changes, I'chiliad going to brand a copy of this information.

I don't want to work on the original. I want to keep that safe in case I have to go back to it. So either brand a re-create of the whole workbook or at least brand a re-create of the names you're going to work on.

So I'll select these two columns and re-create them. So we'll become to Sheet2, click here and paste.

So now I take a copy that I can piece of work on, without any concerns almost the original information.

Remove Colons and Text

The get-go matter I'm going to do is try and detect the colon and delete anything afterward that.

I'll select the column where I want the changes, and I'm going to utilize the Find and Replace window and the quickest way to go to that is Ctrl + H and here's the Observe and Replace window.

I'm going to be looking for a colon. Then I'll blazon that, then I want anything afterward that.

And the manner nosotros correspond anything is with a wild card, which is Shift + 8. So the asterisk represents whatever characters or no characters.

So if it concluded with a colon, it would also find that. So here, nosotros're going to notice colon John Wilson.

Information technology should too find colon Alice Smith. We want to supervene upon that with nothing. So I'chiliad going to leave this blank.

I will click Supercede All, and it should supersede the two items that I tin can see here.

It's telling me information technology fabricated two replacements, so that looks correct.

Remove Hyphens and Text

The next thing we're going to change is a hyphen and anything after that.

And so in this case, we want to include the space before the hyphen, and the hyphen and anything that follows.

Then I'g going to delete what's in the detect box. I'll type a infinite character, hyphen, and then the wildcard, again, Shift + eight.

I desire to replace that with nil.

And so I can run into two records here that accept hyphens. Click Replace All, and it made two replacements.

Remove OF and Text

The terminal thing I'm looking for is the word of, then I wanted to notice the word of which is on its own, not equally part of another word.

So I'll, again, clear out this Find What. This fourth dimension I want it to supplant whatever is before that.

I'll start with the wild carte, Shift + viii and infinite O F space.

Supplant that with cypher. So it should observe one, two, three, and ignore this one.

Click Supercede All fabricated three replacements and information technology left the proper name that has OF untouched.

So you tin apply, Notice and Replace with wildcards to either remove text before or afterwards a specific character or string of characters.

Return to video

Get the Sample File

Become the sample Find and Replace workbook

Excel Function Tutorials

SUM Role

SEARCH Office

VLOOKUP

INDEX / Match

COUNT Part

INDIRECT

Source: https://www.contextures.com/excelfindreplace.html

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